When a member of staff leaves your company do you let them keep a set of keys to the office? Do you keep the security code to the front door the same so they can still get in? Do you let them keep company property?
The answer to all of the above will certainly be no, but if you don’t update your computer systems when an employee leaves then this is exactly what you are doing.
Windows Small Business Server allows users to access their email account anywhere in the world at any time, so even though they’ve left the company, they could still be sending and receiving emails as if they were in the office. It’s also very simple to set up remote access to enable users to continue creating and deleting documents, along with having access to your company applications such as Sage.
All too often an employee leaves acrimoniously and attempts to cause damage to the IT infrastructure such as copying or deleting files or emails; if this is not spotted and dealt with quickly the damage can be irreversible.
Fortunately all of this can be stopped from happening very easily, and all it takes is for remote access to be secured when an employee leaves. Within seconds their passwords can be changed and their ability to access your network remotely removed. Emails can also be re-routed to someone else, and their documents made available to view.
JamesCash clients of our IT support services should let us know immediately as soon as an employee ceases employment. The sooner we are made aware, the less likely someone is to cause any problems, so please include informing us into any employee leavers process you have, and help us keep your IT infrastructure safe and secure.
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